October 31, 2014

Is your solution just another problem?

If you find a good solution and become attached to it, the solution may become your next problem. I recently came across this Robert Anthony quote and thought it offered excellent insight into the practice of improving process.

In any context, solutions are only solutions if you have properly assessed and understood the problem. Applying a solution to a troubled situation can create new problems if you do not understand the nature of the original problem.5 Whys

In practical terms of insurance operations, understanding your process helps you see where the problems are. Knowing where the problems are helps you find the right solution. You must start with a deep assessment of workflows and processes to shine lights on inefficiencies.

Applying the wrong solutions—even temporary solutions—to your troubled process will create more problems. For example, adopting a new agency management system that promises to streamline your operations can only create a greater need for training. At the same time, this software may not address the original inefficiencies particular to your organization. Now you have old and new problems to solve.

The Six Sigma “Five Whys” method provides an excellent method for getting to the core of problems. Originally developed by Sakichi Toyoda (founder of Toyota), the Five Whys is essentially an iterative question process to elucidate the sources of a problem and how they are connected.

The Five Whys procedure is dead simple. You identify the specific problem and ask why it is occurring. You then ask “why” of the answer to your first “why,” and so on until you have asked “why” at least five times. You repeat this process as many times as you need to reach the clear source of the problem and identify a solution.

Though very complex problems may require a more detailed analysis, the Five Whys are a great place to start. Before you sink precious dollars into a so-called operations “solution”—such a popular buzzword these days—ensure you know what problem they are addressing. If you don’t, that solution may very well become your next problem.


The need for top insurance talent grows as industry ages

new talentIn the last several years there has been a great deal of buzz in the insurance industry about the need for top talent as Baby Boomers enter into retirement. In fact, according to a 2013 survey conducted by Accenture, the number of employees age 55 and over is 30% higher in the Property & Casualty industry than in any other industry. Moreover, it’s estimated that insurers will need to fill as many as 400,000 positions by 2020. Additionally, some estimates have about 50% of insurance agents retiring over the next 10 years. According to a study conducted by the Independent Insurance Agents & Brokers of America (IIAA), the average age of principals with 20% or more ownership in their agencies is 54, and 72% of these principals are older than 60.

The industry is well aware of the talent gap and is looking to fill positions as they become available in addition to needing more staff to meet their revenue projections. In fact, a survey of carriers earlier this year indicated that more than half (62%) had planned to increase their staff in 2014.

But hiring strong talent is difficult in a competitive market. Insurers and agencies are struggling to find experienced individuals to fill important positions. Some of this, unfortunately, has to do with the insurance industry’s reputation among young recruits. They don’t see it as an exciting and rewarding career, although the reality is quite the contrary. Perhaps we haven’t done a good job of selling the industry as a career path for individuals – one that is made up of risk advisors who provide asset protection and have significant specific industry expertise, business acumen, risk assessment and other skillsets in order to write and service complex accounts. Moreover, it’s an industry that offers a career with flexibility, security and opportunity.

In an interview with Art Betancourt, Vice President and Senior Search Consultant for MarshBerry, in the industry publication, Insurance Unplugged, this very issue is underscored. Art is on the front line looking for producer talent for agencies and spoke about the need to enhance the insurance industry’s reputation and brand. “One of my biggest challenges in attracting talent is that insurance is a dirty word in the job market,” he noted. “[But] in fact, the insurance industry is the best-kept secret if you’re looking for a sales position. There are a number of differentiating benefits, including residual income, personal satisfaction in serving as a trusted advisor to clients, and the flexibility you gain as an entrepreneur building a business within a business.”

This sentiment is also echoed in an article in Property/Casualty 360 in which the author writes: “Few would say that the industry has positioned itself as an exciting or attractive place for recent college graduates to work. Although P&C companies suffered less through the economic crisis than their banking or capital markets counterparts, the industry does not exert much pull on Millennials or on their younger siblings and cousins…”

Several recommendations have been made to address the talent challenges in the P&C industry both in the Accenture report and in findings based on a survey by McKinsey. These recommendations include focusing on improving the industry’s reputation, increasing the awareness and understanding of career opportunities among high school and college students, and enhancing the training of young professionals. Accenture suggests that insurers begin influencing universities to add business analytics and insurance coursework to their programs. Some of this is already being done at risk management schools around the country with the support of insurers. For example, the School of Risk Management, Insurance & Actuarial Science at St. John’s University in downtown Manhattan, in 2012 adopted an “Introduction to Risk & Insurance” course as a mandatory part of its core curriculum for all business majors. This represents a significant change, according to school officials, to fuel the insurance industry’s talent pipeline. The school brings in featured speakers from the industry to discuss their roles at the insurance companies and the career opportunities available. In addition, some insurers are sponsoring university programs to help position themselves within MBA programs.

These recommendations need to continue to take place in order for young graduates to view the insurance industry as a viable career choice and for insurers, MGAs and agencies to bring in new blood as individuals look to retire. In addition to undertaking these measures and rebranding the insurance industry as a whole, those throughout the distribution system can focus more of their time and resources to find and cultivate the talent needed on the front line by shifting their back-office operations. This can be accomplished by outsourcing business processing tasks. By so doing, agency owners, MGAs and carriers can zero in on getting the right talent to help generate income by expanding their footprint geographically and in certain niche markets and developing new products while positively impacting growth, productivity and the bottom line.


Based in New York, ReSource Pro is the premier provider of business process outsourcing services for the insurance industry, working with retail agencies, Managing General Agents (MGAs), and regional carriers. Our processing centers in Qingdao and Jinan, China are wholly owned subsidiaries of the U.S. corporation.








Maximizing Your Staff’s Servicing Opportunities: Get Everyone with Skin in the Game

customer service overloadIn speaking with insurance consultants around the country about what helps differentiate a successful retail agency from others and contributes to profitable growth, all unequivocally cite having a true sales and service culture where producers spend the majority of their time selling and customer service reps (CSRs) focus on providing first-rate service. The reality, however, is that in many agencies the handling of day-to-day back office processes gets in the way of personnel doing what they were hired to do – and the tasks at which they are most accomplished. While these processes, of course, are crucial to one’s operation, when producers and service reps spend 50% of their time performing tasks such as completing endorsements, certificates of insurance, renewals, loss runs, MVRs, billing and payment services, etc., it leaves a lot less time to cultivate prospects for new sales and few resources for rounding out accounts, cross-selling and delivering value to customers.

Let’s take a look at CSRs as an example. They spend a lot of time being reactive, fielding customer calls, making changes, getting quotes for producers, and completing on-line processes. They’re not focused on taking a proactive approach in finding areas where additional coverages can be sold and services provided to customers, in addition to solidifying long-term client relationships. In fact, they’re missing out on tremendous opportunities to help customers with additional insurance solutions, such as cyber protection and supply chain coverage, relating recent events to highlight how emerging risks can be addressed. They can also, for example, create initial conversations around the Affordable Care Act and the impact on businesses and how the agency can provide creative solutions, including performance-based health plans, telemedicine services, stop-loss medical plans, etc.


Incentive Compensation Plans to Foster Sales Culture, Elevate Productivity and Profitability

To help CSRs and others throughout the agency focus on sales and servicing and take a vested interest in the profitable growth of the firm, various plans among successful agencies have been implemented that shift the traditional salary-based compensation program to one that is incentive based.

For example, one incentive compensation-based approach that successful agencies utilize involves giving everyone in the firm some “skin in the game.” This approach is designed not only to reward producers, but also CSRs and others in the agency for their productivity and contribution to the agency’s profitable growth. One such program involves a three-year cycle where in year one, compensation growth at the end of the year is based on revenue growth for each department or for the agency, depending on the firm’s size. Salary increases are based on the growth of the book of business for the year. Everyone in the department or agency works together to help grow the book of business. Employees become personally invested in new production as well as client retention. If there is a 5% rate of growth, there will be a 5% salary increase.

In year two under this plan, growth is tied to profitability, which means that individuals are not only looking at growth but also at costs and achieving a profit level acceptable for the agency. If the business is not profitable, this will affect the amount of money each individual makes. Then in year three, the plan incorporates individual growth. If, for example, a CSR makes $60,000 on a $450,000 book of business, he or she is worth 15% of its value – which represents what the agency is paying him or her under the incentive compensation plan. The CSR’s income won’t go down, but will increase only if the growth level of the book of business exceeds the previous year’s highest levels. The needs of both the individual and those of the agency are taken into consideration, understanding that the only way an employee gets paid more is if the agency grows (and does so profitably), recognizing that the individual has been an integral part of the growth.

Moreover, each CSR doesn’t receive the same compensation under this type of plan. Instead you are now incentivizing highly productive employees, empowering them, and giving them control over their own income. Those who are productive and highly motivated will take care of customers and find opportunities to round out accounts and cross-sell. In addition, because service people now have a stake in the agency’s overall sales, they will begin to push producers to get out from behind their desks and sell.



Based in New York, ReSource Pro is the premier provider of business process outsourcing services for the insurance industry, working with retail agencies, Managing General Agents (MGAs), and regional carriers. Our processing centers in Qingdao and Jinan, China are wholly owned subsidiaries of the U.S. corporation.


Gamification for motivation


Parents and teachers have long known and appreciated the value of “games” as learning and motivational tools.  For children, games can teach social interaction, healthy competition, and reinforce the basics of counting, spelling, and life in general.  For adults, games can be a relaxing and spirited way to bond with others and solidify friendships.  And it all happens through fun.  Yet games seem to be an almost forbidden concept in the business world, despite the potential for accomplishing everything already mentioned and more.


At the June 2014 Innovation Advisory Council (IAC) hosted by ReSource Pro, attendees learned how “gamification” can create mutual synergy between employees and clients, a motivational tool to achieve targeted goals, and a means to create higher levels of engagement.

Sound like a “magic” bullet.  Not according to Molly Kittle, one of the top 10 women in Gamification, and the leader of a day long workshop at the IAC event.  From the theory and tools behind Gamification to actual shared experiences, Molly led the group into an eye-opening journey that challenged everyone to rethink the art and science of motivation through Gamification.

What is Gamification?

According to Molly, Gamification is integrating game mechanics and dynamics into your digital experience to increase engagement, participation and retention – and many of us are already engaged in the process:

•  Do you have a fitbit? Fitbit users earn badges the more steps they take and stairs they climb.

•  Do you check-in on Foursquare? Users earn badges on foursquare depending on the types of establishments they visit. You can be dubbed a gym rat, Wino, JetSetter or Hot Tamale to name a few.

•  Do you have a Starbucks rewards card? Users earn stars with every purchase and the more stars you get the higher level of rewards you earn including free drinks.


Everyone Likes Fun!

 Games are fun. Game theory can make desired behavior of your employees or clients fun. This is why Gamification matters! Imagine being able to get your producers to submit complete applications all the time. Imagine motivating your clients to give complete information on their own without following up for missing information.

Participants in the IAC event echoed their interest and mentioned ways that they could use Gamification in their own insurance operations:

•  The most frequent comment centered on the value that gamification could provide in better interaction and engagement of a younger workforce, providing a generational bridge and a unique way to teach insurance operations, engage, and motivate.

•  Others commented that Gamification techniques could improve the onboarding process for new clients and employees.

•  Utilization as a change management tool was a also a commonly heard comment.

•  Some saw Gamification as a platform that could drive organic growth with their clients and build better and stronger relationships for improved retention and loyalty.

•  Others mentioned that Gamification would be an excellent way to tap into the competitive nature of team members, a way to reinvigorate the energy of the workplace, and a unique manner to improve their corporate cultures.

What makes a Gamification program successful?  

Gamification focuses on the science behind motivating people. A successful program motivates people to desired activities that overall results in a desired behavior. You can use Gamification as a framework to keep challenging your people to do their best.

A successful Gamification program:

  • Is aligned to your goals. If the game misses your target, rethink and redesign!
  • Keeps people interested by making the game unbeatable! Allow people to progress by becoming experts or gaining high ranking titles. Add challenges and quests to keep people interested and excited.
  • Focuses on activities rather than outcomes to achieve results.Define what your desired outcomes are and then drill down to motivate the necessary activities that are necessary to achieve the outcome.
  • Uses carrots not sticks to reach goals. Reward people for doing what you want, those who don’t do what you want will simply miss out.


Click here to see the slide deck shared at the event.

Click here to learn more about Molly, Gamification and Bunchball.





Excellence in Practice



We are thrilled to announce that ReSource Pro’s Learning and Development department in Qingdao, China has recently been recognized for their Achieving Business Results Through ESL Learning program. The program has been selected to receive an American Society for Training and Development Excellence in Practice citation in the Organizational Learning and Development category for the 2012 award year.

There are many ESL programs in China but few corporate English programs are earning this kind of distinction. This program is one of many offered to the to our team members working in our Qingdao and Jinan offices in the Shandong province of China.



The American Society for Training and Development (ASTD) is the world’s largest association dedicated to professional training and development. ASTD members are found in 100 countries (www.astd.org).

Camping in Nashville

Nashville_skyline_2009In early April of 2013, ReSource Pro hosted our first annual Insurance Operations Boot Camp in Nashville, Tennessee. This event, the first of its kind, was a huge success!

Attendees spent two days learning and practicing workflow management, standardization, and benchmark auditing of project plans.  In addition to being put to work, clients and ReSource Pro team members alike spent time eating, drinking, and listening to fantastic live music!

One client, Patricia Clevenger, composed a poem about her experience at ReSource Pro’s Operations Boot Camp. We would like to take this opportunity to thank Patricia for capturing the spirit, objectives, and takeaways of the event so beautifully! With Patricia’s permission we are thrilled to share this fantastic piece of poetry with you all!


Camping in Nashville

By Patricia Clevenger


Day One:

Operation Boot Camp starts with hearty hail,

Overkill, overtell, as we hit the process trail…

Stop the song; it’s all wrong; the message is quite clear;

A Lean, mean, incredibly clean, new process is here.


Peel the onion, bit by bit, letting every tear

Wash away each wasteful act and every lingering fear.

Buy the runs, get the wins, change-up how you thought it;

The value’s in the player whose measure fuels profit.


Boomer, Millennial, Gen X, Y or Z-er,

Just do it, or do what counts; make the process freer;

Design it, refine it, align it strong and true;

Make sure you build the process, and the process will build you.


This brings us to the matter of readiness for change,

To think we must get ready may seem a little strange.

Some defame it, we reframe it, even try to tame it,

All the while we simply need the proper way to name it.


Pocket change? Change of clothes? Change the way I think?

There are so many changes; I’m simply on the brink;

From pedantic to semantic, soon I think I’ll choke;

I have to manage all this change, or else I will go broke!


Change is surely more than a nickel or a dime,

It’s an ever shifting shaping of another paradigm.

ADKAR, Prosci, benchmarking every beat,

Be sure you don’t burst into flames mapping out your heat!


Leading people through the change gets them through the maze;

Managing the work they do clears up all the haze;

Inquisition, Acquisition – hiring by any other name,

Develops and deploys the right talent for the game.


Talent in and of itself is never quite enough,

We have to find a way to know we’re doing the right stuff!

One more thing to manage, performance is the part

Where we find out “it’s so fluffy,” or “our goals are really SMART!”


SMART includes outsourcing, letting go of all we must,

Growing a relationship built on monumental trust,

Aligned in purpose and intent, the only way to go:

Transformation strategy along with ReSource Pro.


We’re still “campin’ in Nashville: 

Day Two: the rest of the story….

When told we would improve our craft,

Assembly line was fully staffed;

We did not know the craft was AIR;

Pushing paper was NOT our flair!


Straight from air to water, we dive into Swim Lane part,

Sticky notes are floaties that move about the chart;

Name that task, float that note, ‘til each lane’s replete,

Now we’re done, challenge won, process is complete.


Standardize the process – organize each task;

Solutions aren’t in the knowing, but in the questions that we ask.

Soon enough we’ll find, the factors of success,

They lie within the people and the problems we address.


We all know our ABC’s, but do we do know ABCD?

It’s one more acronym you see, to help us write an SOP!

A is for analysis; B breaks into pieces;

C is capturing details, while D documents the thesis.


Keep it short; keep it sweet; to keep us thinking on our feet;

Less is more; more is less – conciseness keeps our process fleet.

Use numbers, letters and specifics please,

With Tables, verbs and examples of these.


Truly, problem solving, is the root of all this talk,

With studies meant to guide us as we learn to walk the walk;

Who knew that when we sought our skills to sharply hone,

We’d be identifying causes on the spine of some fishbone?


Workflows, lean process, mapping or Six Sigma,

All the tools at our dispense can cause quite the enigma;

Yet all are meant to move us from our better to our best,

May we never cease to use them with improvement as our quest.


What a joy to “camp” in Nashville, Operations the component,

What a privilege to work with those who share as the proponent

Of such leadership and teamwork that causes us to grow,

Through the insight and relationships we build with ReSource Pro.


Agency Operations & Profit

In conjunction with Insurance Journal, ReSource Pro Analytics (the research arm of ReSource Pro) has released an Agency Operations and Profit Survey.


The survey is the first of its kind and will benchmark the relationships between agency performance and operations management. It will examine how people, process, technology and culture intersect. It will compare and contrast manager and employee views of their agency’s operational effectiveness to see if there is a gap between perceptions and experience. Operations is like the tide that can raise or lower all ships. Which direction are you headed relative to your peers? How effective is your agency’s operations?

This survey is open to agency owners, managers, producers, and service staff. All answers received will be pooled and aggregated with other survey data to ensure anonymity and to develop the survey results. Respondents have the option to include their email address in order to receive a free report of the survey’s findings.

Click here to take the survey now! We are confident you will find it worth while.




Shaping Up Operations

OperationsIn 2013 we are taking our commitment to our mission to transform insurance processing operations to the next level. This April we will be hosting an Operations Boot Camp for our clients’ Insurance Operations teams.

We all know the importance of operations efficiency in facilitating profitable growth, but sometimes the management of the process is less than optimal. Our Boot Camp will tackle the essential questions of how to efficiently manage operations and turn process into profit. This boot camp will enable attendees to identify opportunities for process and workflow improvement, write lean and mean operating procedures, transfer work effectively for maximum productivity, and gain the tools that will allow them to assess their staff’s talents, redeploying people to the greatest advantage.

We are excited to provide the only place to get hands-on training and walk away with practical tools developed specifically for insurance operations managers. Check back with us in April for post boot camp takeaways so you too can share in the knowledge!


Changes in Ex Mod & Work Comp Premium Calculations

image2013 marks the first changes in ex-mod calculations in over two decades.  Employers with poor loss histories will probably be seeing their rates go up, while employers with good histories, solid management practices, and good safety programs will probably realize some financial benefits.

The effective implementation timing is predicated on a state-by-state basis, depending on their adjustment periods.  Additionally, under the new guidelines, the rate calculations will continue changing on an annual basis.

To help agencies and their staffs better understand the changes and the impact on their clients, ReSource Pro consultant Jack Burke recently interviewed Kevin Ring, the Lead Workers Comp Analyst at the Institute of Work Comp Professionals for the monthly publication Audio Insurance Outlook and has allowed ReSource Pro to share it with their clients. 

Click here to access the interview.

Lessons Learned from an HR expert.

For those of you who attended ReSource Pro’s Innovation Advisory Council event last week, you’ve heard Don Phin saying that there is no substitute for  sound HR management practices. It makes no difference if you are a professional firm, retail outfit or contractor. It makes no difference if you have 5 employees or 50,000. It makes no difference if you have seasoned HR executives or not. Many companies fail to see the true cost of poor HR practices and don’t embrace the right ones until they get whacked in the head enough times that it begins to hurt!

Great companies don’t wait for the pain, they model best practices. This is not rocket science, it’s just plain common sense. By going through the HRthatworks.com calculator and using your own figures you will see the bottom line distinctions HR That Works can help to create at your company.